Q: How do I get started?
A: To get started, you will need your initial letter with your district specific information. Please contact us if your district did not receive this letter. Then, go to the Will County Clerk’s SEI Online Filing System page and select the “Units of Government” red hyperlink button.
Q: What is my username?
A: Your username is your Unit of Government Code. The specific username for your district is listed in your initial letter of information. You can also find it listed on our SEI Online Filing System page using the hyperlink under the “Units of Government” red button entitled Unit of Government Code.
Q: What is my password?
A: Your password is also in your initial letter of information. Once you login, you will be prompted to create a new password. Please make note of the new password, as you will use it for all future logins to the system.
Q: What if I cannot verify my account with the phone number I am using?
A: Make sure you are using the phone number that is listed on both the letter of information and the Unit of Government Code link found on our SEI Online Filing System page. Do not include any dashes, spaces or parentheses. If this number is not working, call us at (815) 740-4628 or email us at firstname.lastname@example.org. We will give you the number currently associated with your district in the system. You will have the opportunity to change that number once you have verified your account.
Q: What if I forgot my password?
A: From the Unit of Government login page of the Online Filing System, click the “Forgot your password?” link. You will be prompted to enter your Unit of Government Code. An email with a new temporary password will be sent to the email address on file for your district. After using the temporary password to login, you will need to create a new password using the “Change Password” link on the top right of the page.
Q: What information about a filer is required?
A: A filer’s name, job title, home address, phone number, and email address are all required. If a filer does not have a specific job title, please provide a general title (i.e. Manager, Trustee, etc.), as the “Job Title” field is required. Email addresses for filers allow us to send filing receipts and future SEI correspondence directly to the filers, as well as cut costs and improve efficiency.
Q: How many steps must I complete?
A: There are four steps to the Unit of Government Online Filing:
- Verify Account – Provide your unit’s phone number and zip code, which can be found on your letter of information or on the Unit of Government Code link of found on our SEI Online Filing System page.
- My Information – Confirm your unit’s address, website address, administrator and contact’s name, title, phone, fax, and email address.
- My Filers – Review and update the list of filers you submitted last year, “Unassign” any who are no longer required to file, and add new filers to the list.
- Submit Filing – Submit your filing and receive your submission confirmation email.
Q: What phone number should I use for my filers?
A: You can use either a work number or home number. We would prefer the best contact phone number possible for that filer in case we need to call them for any reason.
Q: What email address should I use for my filer?
A: This can be a work or personal email address. It should be an active email that the filer regularly accesses. We also strongly encourage that you do not list the same email address for multiple filers (i.e. VillageBoard@Village.com for all the Board Members). We use the email address to send receipts and other information that is specific to the individual filer.
Q: What do I do if I have a filer that is no longer required to file?
A: You can “Unassign” the filer from your district list, which will remove them completely. Or, you can also change the filer’s status to “Not Required”, which will keep them on your list, but remove their filing requirement. A “Not Required” filing designation will ask for a reason why. Using the dropdown menu, select a reason and then hit the “Save & Continue” link in the bottom right of the screen.
DO NOT type over a former filer with a new filer. Add a new filer by clicking the “New Filer” button. Each filer has their own unique filer ID number and if you type over a current record then you are placing two people within the same record.
Q: Will my list of filers be available for public viewing?
A: Yes, Public Act 096-1336 allows for the creation of online public databases of filers by unit of government. The lists will not include Filer’s personal information such as home address, phone number, or email address.
Q: How do I edit my list to make changes after it has been submitted?
A: You may login to the site and update your list until the February 1 deadline. After that date, please contact the Will County Clerk’s Ethics Department at email@example.com for access to your list.
Q: Will I be able to see if my filers have submitted their statement?
A: Yes, after the filing period begins, you will be able to login and view the statuses of your filers. We encourage you to check frequently, and remind your filers to file before the May 1 deadline.